FAQ

Question and answer

Compared with the exchange of paper or digital (PDF) invoices, a lot of money can be saved by using the eInvoice. Money-saving for the sender of the invoice in particular exists in printing and delivering costs. Furthermore, being able to offer an eInvoice is becoming more and more common sense. Customers expect you to do this as part of the service provision. The (Dutch) federal government already has a paragraph published in her new tenders asking for an eInvoice.

The Energy eInvoice makes use of the basic invoice of SimplerInvoicing (SI-UBL). With that you are quickly interoperable with a lot of receivers. Furthermore, SimplerInvoicing connects through the PEPPOL infrastructure a network of billing service providers (BSPs) to send and receive invoices cross sectoral. Also more and more accounting systems support this format. This way both large and small commercial customers are able to profit from an electronic invoice. This means supplemental value for you as supplier.

Compared to the exchange of paper invoices, a lot of money can be saved with the eInvoice. The money-saving for the receiver of the invoice relates mainly to the handling or the information on the invoice. After completion of the integrity check, an eInvoice can be imported right away in your administration. Manual input is not necessary anymore and this will save you a lot of time and mistakes.

Because the Energy eInvoice uses the SI-UBL basic invoice, in practice you’re choosing a Simplerinvoicing implementation. A growing network of suppliers, receivers and service providers has been connected by this network. That makes your choice future-proof. Furthermore, the Energy eInvoice offers you an extension with supplemental sector information (among others meter readings) which enable further automatic handling and approval of your energy invoices. You can contact your supplier and/or measuring company for this.

The standard Energy eInvoice is limited to agreements about the meaning and completion of the invoice elements and the format used to send them. For that we refer to the invoice format of Simplerinvoicing (SI-UBL). To be able to send/receive the message technically, you will have to make further agreements with your clients/supplier about the means of communication that you’re going to use. For instance, you can send the invoice as attachment in an email, realize a web service connection or make use of services/platforms of third parties (billing service providers). The various options all have their pros and cons. Please seak the advice of an expert.

The participants of Simplerinvoicing (billing service providers and ERP/accounting software suppliers) offer the facility of sending and receiving invoices via a safe channel (SI FULL). For more information, see: www.simplerinvoicing.org

The following overview shows the parties involved and how they are involved with this standard:

Parties involved with the development and/or governance of the standard  Parties that have implemented the standard or are in the process of implementation
  • Alliander
  • Delta
  • DVEP
  • Eneco
  • Energiemissie
  • Enexis
  • ENGIE
  • Essent
  • Greenchoice
  • Innax
  • MAIN Energie
  • Nuon
  • Stedin
  • Alliander
  • Combined Traders
  • DVEP
  • Eneco
  • ENGIE
  • E.ON
  • Energy Services
  • Greenchoice
  • INNAX
  • MAIN Energie
  • Nuon
  • Stedin
  • Others:
    • NCCW
    • Kalshoven

The Energy eInvoice is an open standard. This means the standard can be used freely and everybody can contribute to further development.

Being supplier, network administrator or measuring company means you can participate in the working group and contribute to further developing of the standard. Customers/receivers of the Energy eInvoice are invited to make their vision and demands known in the brainstorming group.

Participation offers a quicker insight in the latest developments and being able to influence the content of the standard. Are you interested or looking for more information? Please subscribe for the newsletter or contact us via info@energie-efactuur.nl

You can subscribe on this website and produce a ticket. This ticket will be handled and considered in the working group. Not more than once a year a new version of the standard will be published in which possible changes will be applied. Additions to the code lists may be applied interim.

For substantive questions about the standard you may contact our helpdesk via helpdesk@energie-efactuur.nl. You will get an answer within about two working days.

Yes! For basic invoice information we refer to the SI-UBL specification of Simplerinvoicing. This concerns a UBL implementation. The UBL standard for invoices describes XML elements which together form a UBL invoice. UBL intends to be universal and is being used quite a lot, but because of this universal character the number of possible XML elements in an invoice is very large (>2.000 elements). A big part of these is not relevant to the basic invoice and SI-UBL therefore is a subset of about 150 elements. The Energy eInvoice offers above this a sector extension to be able to exchange sector specific information (such as meter readings) in a structured format.

Simplerinvoicing offers a network to send and receive electronic invoices sector independently. To be able to do this a SimplerInvoicing format for invoices has been drawn up as well (SI-UBL). More and more accounting systems support this format, among others systems especially designed for the small business market. With respect to the basic invoice elements the Standard Energy eInvoice connects to Simplerinvoicing. As soon as you’ve implemented the Standard Energy eInvoice, connecting to Simplerinvoicing and reverse has become easy. This way your large as well as your small business market customers may profit from an electronic invoice. This offers added value to you as supplier.

Since 2017 the Enery eInvoice has become member of Simplerinvoicing. We hold a so called User Seat, in which we discuss and decide directly about SI-UBL (the basic invoice). This way we try to look after the interests of the Energy sector as well as possible. An example of this is the support of the energy extension being sent over the SI network.

In 2017 the European Standard for electronic invoicing (EN 16931) has been effectuated. The European Commission demands of individual member states that, starting end of 2018, all tendered services will be able to receive and send an e-invoice which complies with this norm. The Energy eInvoice keeps up with the developments of Simplerinvoicing. Simplerinvoicing intends to shape up her invoice format (SI-UBL) with the norm. The energy extension will remain, because the European Norm offers space for extensions also. Given these developments and basic principles with Energy eInvoice you’re making a future proof choice.

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